PENOLTA / FICTIONAL DEMONSTRATION

Trace

Follow the money. Examine the evidence.

Alderwick Facilities -- Demo

Recorded payments£28,500.00

Items requiring review4

8 invoices examined using the initial rules.

These are discrepancies in fictional records, not confirmed fraud or recovered savings. Amounts may overlap and must not be added together as a loss total.

REQUIRES REVIEW

Possible duplicate payment

£4,800.00

Demo Cedar Electrical · INV-002

Recorded payments total £9,600.00 against an invoice of £4,800.00. Check for refunds, reversals or authorised adjustments outside the supplied records.

View supporting records

{
  "invoice": {
    "id": "INV-002",
    "supplier": "Demo Cedar Electrical",
    "invoice_date": "2026-09-02",
    "description": "Lighting replacement",
    "quantity": 1,
    "gross_pence": 480000,
    "terms": "Payment on completion"
  },
  "payments": [
    {
      "id": "PAY-002",
      "invoice_id": "INV-002",
      "paid_date": "2026-09-11",
      "amount_pence": 480000,
      "bank_reference": "DEMO-BANK-002"
    },
    {
      "id": "PAY-003",
      "invoice_id": "INV-002",
      "paid_date": "2026-09-18",
      "amount_pence": 480000,
      "bank_reference": "DEMO-BANK-003"
    }
  ],
  "receipts": [
    {
      "id": "REC-002",
      "invoice_id": "INV-002",
      "received_date": "2026-09-10",
      "quantity": 1,
      "evidence_reference": "DEMO-SIGNOFF-002"
    }
  ],
  "credit_notes": []
}

REQUIRES REVIEW

Unapplied supplier credit

£300.00

Demo Birch Supplies · INV-003

Credit note CN-001 has £300.00 unapplied. Confirm whether it was refunded or used elsewhere.

View supporting records

{
  "invoice": {
    "id": "INV-003",
    "supplier": "Demo Birch Supplies",
    "invoice_date": "2026-09-03",
    "description": "Cleaning consumables",
    "quantity": 1,
    "gross_pence": 180000,
    "terms": "Payment on delivery"
  },
  "payments": [
    {
      "id": "PAY-004",
      "invoice_id": "INV-003",
      "paid_date": "2026-09-12",
      "amount_pence": 180000,
      "bank_reference": "DEMO-BANK-004"
    }
  ],
  "receipts": [
    {
      "id": "REC-003",
      "invoice_id": "INV-003",
      "received_date": "2026-09-11",
      "quantity": 1,
      "evidence_reference": "DEMO-DELIVERY-003"
    }
  ],
  "credit_notes": [
    {
      "id": "CN-001",
      "invoice_id": "INV-003",
      "issued_date": "2026-09-20",
      "amount_pence": 30000,
      "applied_pence": 0,
      "reason": "Agreed supplier credit for damaged goods"
    }
  ]
}

REQUIRES REVIEW

Receipt quantity shortfall

£900.00

Demo Willow Equipment · INV-004

Invoiced quantity: 100; recorded received: 70. Value assumes a uniform unit price. Missing receipt evidence is not proof of missing goods or loss.

View supporting records

{
  "invoice": {
    "id": "INV-004",
    "supplier": "Demo Willow Equipment",
    "invoice_date": "2026-09-04",
    "description": "Replacement filters",
    "quantity": 100,
    "gross_pence": 300000,
    "terms": "Payment on delivery"
  },
  "payments": [
    {
      "id": "PAY-005",
      "invoice_id": "INV-004",
      "paid_date": "2026-09-13",
      "amount_pence": 300000,
      "bank_reference": "DEMO-BANK-005"
    }
  ],
  "receipts": [
    {
      "id": "REC-004",
      "invoice_id": "INV-004",
      "received_date": "2026-09-12",
      "quantity": 70,
      "evidence_reference": "DEMO-DELIVERY-004"
    }
  ],
  "credit_notes": []
}

REQUIRES REVIEW

Payments exceed invoice

£300.00

Demo Beech Services · INV-007

Recorded payments total £2,700.00 against an invoice of £2,400.00. Check for refunds, reversals or authorised adjustments outside the supplied records.

View supporting records

{
  "invoice": {
    "id": "INV-007",
    "supplier": "Demo Beech Services",
    "invoice_date": "2026-09-07",
    "description": "Monthly maintenance",
    "quantity": 1,
    "gross_pence": 240000,
    "terms": "Payment on completion"
  },
  "payments": [
    {
      "id": "PAY-009",
      "invoice_id": "INV-007",
      "paid_date": "2026-09-16",
      "amount_pence": 270000,
      "bank_reference": "DEMO-BANK-009"
    }
  ],
  "receipts": [
    {
      "id": "REC-007",
      "invoice_id": "INV-007",
      "received_date": "2026-09-15",
      "quantity": 1,
      "evidence_reference": "DEMO-SIGNOFF-007"
    }
  ],
  "credit_notes": []
}

This is a generated snapshot, not live monitoring. Initial checks cover excess payments, unapplied credits and partially recorded receipts on fully paid invoices. Contracts, delivery deadlines, missing receipts, refunds and cross-invoice duplicates are not yet comprehensively checked. No flag does not mean a transaction is cleared.